PRIVACY POLICY

1. Introduction

We are committed to safeguarding the privacy of our clients, event participants, contacts, and website visitors. This Privacy Policy applies where Footlight International Limited ("we", "us", "our"), as the organizers of AFIFORUM, acts as a data user / data controller in determining the purposes and means of processing personal data.

We have consciously chosen not to use cookies on our websites. As a fair matchmaker and knowledge broker in impact investments, we operate a clean, hassle-free web environment without tracking cookies.

For queries regarding this policy, please contact us at info@footlightint.com.

2. Information We Collect

We collect personal data directly provided by you through form submissions, email inquiries, B2B matchmaking platforms, or in-person interactions. This includes:

  • Profile & Contact Data: Name, job title, organization, business address, country, email address, and telephone number.

  • Preference Data: Subscription status for marketing updates, newsletters, and topic preferences.

  • Correspondence Data: Records of inquiries, messages, and feedback.

  • Transaction Data: Bank details, billing address, tax identifiers, and payment terms for commissioned projects or forum registrations.

Automatically Collected Data:

We use Google Analytics with IP anonymization to evaluate website usage without identifying individual visitors. Collected metrics include anonymized IP address, browser type, operating system, referral source, duration of visit, and navigation paths.

3. How We Use Your Data

We process your data strictly for legitimate business operations, contractual performance, and regulatory compliance:

  • Event Management & Matchmaking: Facilitating your participation in AFIFORUM, including B2B networking applications and event logistics.

  • Communication & Marketing: Sending updates, event announcements, and newsletters (processed on the basis of consent or legitimate interest). You may opt out at any time via the link in our emails.

  • Operational & Legal Compliance: Managing risk, obtaining professional advice, maintaining insurance, and asserting or defending legal rights.

4. Data Sharing & Disclosure

We do not sell your personal data. Disclosures are limited to:

  • Service Providers & Advisors: Professional consultants, IT hosts, event management platforms, and insurers bound by confidentiality.

  • Legal Requirements: Government agencies, regulatory bodies, or law enforcement authorities when required by applicable law in Hong Kong or international jurisdictions.

5. International Data Transfers

As Footlight International Limited operates globally and hosts events in Asia, your personal data may be processed in countries outside your residence (including Hong Kong and Thailand). We enforce appropriate security protocols and data protection standards across all cross-border transfers.

6. Retention & Security

We retain personal data only as long as necessary to fulfill the operational purposes for which it was collected, or to comply with statutory legal, accounting, and reporting requirements. We employ industry-standard security measures to prevent unauthorized access, disclosure, or loss of data.

7. Your Legal Rights

Depending on your location, you have rights under applicable privacy laws (such as the Hong Kong PDPO and EU GDPR):

  • Access & Correction: Request a copy of the personal data we hold about you or request corrections to inaccurate data.

  • Erasure & Restriction: Request deletion or restriction of your data where processing is no longer legally justified.

  • Withdrawal of Consent: Revoke marketing consent at any time without impacting prior lawful processing.

To exercise any of these rights, please email info@afiforum.com. (Under Hong Kong law, data access requests may be subject to a reasonable administrative fee).

8. Regulatory Complaints

If you have unresolved concerns regarding our handling of your personal data:

  • Hong Kong Residents / General: You have the right to lodge a complaint with the Office of the Privacy Commissioner for Personal Data (PCPD), Hong Kong (pcpd.org.hk).

  • EU / UK Residents: You may lodge a complaint with your local Data Protection Authority (DPA).

9. Third-Party Links & Children's Privacy

  • Third-Party Sites: Our website may contain links to third-party portals. We are not responsible for their independent privacy practices.

  • Minors: Our services are intended exclusively for commercial professionals and are not directed at individuals under 18 years of age.

10. Company Details & Amendments

This website is owned and operated by Footlight International Limited.

We reserve the right to modify this Privacy Policy as necessary to reflect operational or regulatory changes.

Last updated: August, 2026